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Excel Skills for Project Managers

Practice Excel for project managers: working days with NETWORKDAYS, deadlines with WORKDAY, and on-track or behind status flags, with answers.

Project managers use spreadsheets as a plan and a warning light: how many working days are left, when does this task finish if it takes ten working days, and which items are behind? Skill tests for the role emphasize dates that skip weekends, simple status logic, and a summary the team can read at a glance.

The live sheet has a kickoff date and a launch date, with a short task table that holds the planned and actual percent complete. Your task is to count the working days between kickoff on 2 September 2024 and launch on 27 September 2024 with NETWORKDAYS. The worked answers add a finish date ten working days after kickoff using WORKDAY, a status flag with IF, and a count of tasks that are behind plan.

Dates are numbers, so decide whether a start date counts as a working day and say so. Calendars with holidays need a holiday range as an extra argument. A status rule such as behind when actual is below planned should be written once and applied to every row, not retyped. Keep one task per row so filters and counts stay correct. For budget and cost summaries, the financial analysts page extends the same habits, and the administrative assistants page covers lists and scheduling basics.

Your turn

Your turn: in G2, count the working days from the kickoff date in F2 to the launch date in F3, both included, ignoring holidays.

Example spreadsheet for project schedule
ABCDEFG
1TaskPlanned %Actual %MilestoneDate
2Design100100Kickoff9/2/2024
3Build6045Launch9/27/2024
4Test3030
5Docs205
6
Not yet solved.

Practice under a time limit

Try the free Sample mock exam with 4 tasks in 8 minutes, or browse the level and interview mock exams included with Pro + Exams.

Related exercises

Open a task in its lesson.

  1. In H2, calculate how many days there are from the date the first order was placed (B2) to the year end (G2).

    Dates Are Numbers

  2. In C2:C8, write "Pass" if the score is at least the passing score (F1), otherwise "Fail".

    The IF Function Free

  3. Allow only whole numbers from 1 to 5 in D2:D7.

    Data Validation and Dropdown Lists Free

  4. In F2, calculate the total of Emma's deals in Boston.

    Multiple Conditions

  5. Show the structure of expenses as a pie chart (E1:F5).

    Charts Free

  6. In E2:E7, write "Over budget" if the variance is above zero, otherwise "Within budget".

    Project: Family Budget

  7. In F3, calculate the revenue for the month chosen in F1 and format the cell as currency.

    Project P06: Sales Dashboard

Worked answers

Try the spreadsheet first, then compare your formula and result.

Date after ten working days

Which date is ten working days after kickoff in F2? Show it as text in yyyy-mm-dd form.

Formula: =TEXT(WORKDAY(F2,10),"yyyy-mm-dd") → 2024-09-16

Status flag for one task

Return Behind if the actual percent in C3 is below the planned percent in B3, otherwise On track.

Formula: =IF(C3<B3,"Behind","On track") → Behind

Count tasks behind plan

How many tasks have an actual percent below the planned percent?

Formula: =SUMPRODUCT((C2:C5<B2:B5)*1) → 2

Frequently asked questions

Does NETWORKDAYS count the start date?

Yes, both the start and end dates are counted when they are working days.

How do I add holidays?

Add a range of holiday dates as the last argument of NETWORKDAYS or WORKDAY so they are skipped.

What if my weekend is not Saturday and Sunday?

Excel has variants of both functions with custom weekend settings. This page practices the standard Monday to Friday week.

Why keep one task per row?

Filters, counts, and charts depend on it. Merged or multi-task rows break them.